AI-Powered Virtual Bookkeeping for QBO • 24/7 Client Experience Get your Financial Snapshot →
MDS Peace of Mind Bookkeeping
QuickBooks Online • AI-Driven • Virtual
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Balance Books. Empower Success.

We work exclusively in QuickBooks Online. Our AI-assisted workflows and secure controls deliver professional-grade accuracy, clear reporting, and a 24/7 client experience so you can operate with real peace of mind.

Secure by design 24/7 interaction AI-powered workflows
At-a-Glance
  • QBO Only, Expert
  • Bank Feeds & Rules
  • Clean-Up & Catch-Up
  • Cash-Flow Insights
  • Attorney & Studio-ready
  • AI Reports & Alerts
Professional-Grade Controls

Standardized workflows, secure interactions, and clear audit trails for every transaction.

Privacy First

Role-based access and least-privilege sharing. Your data stays your data.

AI that Helps, Not Hype

Automations that reduce errors and speed up reporting, human-verified before delivery.

Why choose MDS for QuickBooks Online

Focus wins. By working only in QBO, your workflows are clean, fast, and scalable. You get reliable books and practical, plain-English insights.

Real-Time Clarity

Dashboards that show what matters, like cash, AR, AP, and runway.

24/7 Client Experience

Upload documents anytime and receive monthly health snapshots without meetings.

AI-Assisted Accuracy

Automations propose, humans dispose. We review everything before it hits your books.

AI avatar, human oversight

Your dedicated point of contact is an AI avatar that manages intake, updates, and reminders. Behind the scenes, I personally oversee the work and approve key steps. You get the speed of automation with the calm of expert supervision.

  • Dedicated AI avatar managing your 24/7 interactions
  • Plain-English status notes and proactive nudges
  • Founder oversight on categorizations, close, and reports

Peace of Mind is our promise. We keep your books moving while you stay in control.

Client-first by design

We measure success by how calm your month feels. Updates are posted so you can see progress without meetings. Books are updated and visible to you within a reasonable timeframe.

  • 24/7 interaction to upload and track requests
  • Timely responses through the AI avatar
  • Clear action items and next steps in every delivery

What we do

Full-service bookkeeping tailored for small businesses in QBO.

Setup & Workflow
  • QBO configuration
  • Chart of Accounts baseline
  • Bank feeds and auto-rules
  • Receipt capture and foldering
Monthly Bookkeeping
  • Weekly reconciliations and AR/AP tracking
  • Categorization and memos
  • Monthly close and reports
  • Cash-flow insights
Clean-Up and Catch-Up
  • Backlog cleanup
  • Bank and card tie-outs
  • Vendor and customer dedupe
  • Issue log and remediation plan

How it works

Step 1
Snapshot

Complete a 3-minute intake and secure doc upload. We review your books and send a Health Snapshot.

Step 2
Plan

You receive a clear plan with scope, timelines, and a tailored monthly retainer aligned to your needs.

Step 3
Go-Live

We automate feeds, set rules, and deliver monthly close and insights. You can check status 24/7.

Tailored pricing

No public packages or numbers. After your Snapshot, we scope your needs and send a transparent written proposal. You will always know the scope, timelines, and monthly retainer before you decide.

How we price
  1. Free Financial Snapshot intake
  2. Review of accounts, vendors, and data quality
  3. Clear written proposal for your approval
What shapes the retainer
  • Number of bank and credit card accounts
  • Transaction volume and workflows
  • Multi-entity or special compliance needs
  • Backlog clean-up or catch-up work
Transparency pledge
  • No hidden fees
  • Scope, timeline, and monthly retainer in writing
  • Setup or clean-up quoted separately if needed
  • Cancel anytime with 30-day notice

Value guarantee

We promise accurate books. If an error is caused by our process, we will work until it is right at no additional cost. This guarantee requires that client information is accurate and provided on time.

What this means
  • Accuracy and completion guaranteed for our work
  • Corrections for our errors are included
  • Clarity of scope and deliverables in writing

This is a value guarantee focused on clarity and completion, not a promise of specific financial outcomes.

Your role
  • Provide accurate, timely records and account access
  • Respond to messages within a reasonable timeframe
  • Tell us about any changes that affect your books
Balancing books and empowering success

If you value calm operations and clean numbers, start your Snapshot. We will show you a precise path to reliable books and smoother decisions, without pressure or noise.

Start your Snapshot

Get your free Financial Snapshot

Takes about 3 minutes. We review and send your Snapshot with action steps.

Open Secure Snapshot Form → Opens in a new tab.

FAQs

Do you work with anything other than QBO

No. Our niche is QuickBooks Online only. That focus is how we deliver speed and quality.

Is AI doing my books

AI assists with routine tasks and alerts. A human reviews before anything is finalized.

Do I need meetings

No meetings required. You will have 24/7 interaction and monthly health snapshots. Optional calls available.

How does pricing work

We confirm pricing after reviewing your books and data quality. You receive a transparent, written proposal before any commitment.